Automation of Deep Dive Deck for a Sector

2.5 Hours

Before Automation

5 Minutes

After VBA Automation

2.42 Hours

Time Saved per month

Industry:
Cloud Computing, Cognitive Computing

Company Profile: It is an American multinational technology company headquartered in Armonk, New York, U.S with operation in 170 countries. It manufactures and markets computer hardware, middleware and software, and provides hosting and consulting services in area ranging from mainframe computers to nanotechnology.

Department:
Quality

Tool(s) Used:
Microsoft Excel VB Programming (Macro)

Need for Automation:

The team announced Deep Dive(methodology) project at multiple levels to extract the key metrics for discussion. This project involves various analysis and huge time to gather all the information, process at each portfolio level and assess the scorecard to define the relevant information required to discuss. Automation in data collection, data processing and data presentation saves huge time and sort the essential metrics.

Cost-Benefit Analysis (Post Macro Implementation)

Activity #	Description	Frequency	Time Consumed - Manually	Time Consumed - After Automation	Total Time Saved Per month
1	AI Analysis	4	20 Mins	1 Min	76 Mins
2	KPI Analysis	1	15 Mins	1 Min	14 Mins
3	Scorecard Analysis	1	15 Mins	Null	15 Mins
4	Overall Execution- Creation of Deck	4	10 Mins	Null	40 Mins
Time saved when Governance call is scheduled					145 Mins

Cost-Benefit Analysis (Post Macro Implementation)

Description

AI Analysis

Frequency

4 Times

Time consumed manually

20 Minutes

Time Consumed for automated activity

1 Minutes

Total time savings per activity

Total time saved Per month

76 Minutes

Description

KPI’s Analysis

Frequency

1 Times

Time consumed manually

15 Minutes

Time Consumed for automated activity

1 Minutes

Total time savings per activity

Total time saved Per month

14 Minutes

Description

Scorecard Analysis

Frequency

1 Times

Time consumed manually

15 Minutes

Time Consumed for automated activity

Null

Total time savings per activity

Total time saved Per month

15 Minutes

Description

Overall Execution- Creation of Deck

Frequency

4 Times

Time consumed manually

10 Minutes

Time Consumed for automated activity

Null

Total time savings per activity

Total time saved Per month

40 Minutes

Description

Directors report –PS Unit

Frequency

8 Times

Time consumed manually

45 Minutes

Time Consumed for automated activity

10 Minutes

Total time savings per activity

35 Minutes

Total time saved Per month

280 Minutes

Description

To be approved hours report –PS Unit

Frequency

8 Times

Time consumed manually

20 Minutes

Time Consumed for automated activity

5 Minutes

Total time savings per activity

15 Minutes

Total time saved Per month

120 Minutes

Description

Line Manager Escalation Report- ITSPS Unit

Frequency

4 Times

Time consumed manually

180 Minutes

Time Consumed for automated activity

20 Minutes

Total time savings per activity

160 Minutes

Total time saved Per month

640 Minutes

Description

Line Manager Escalation Report – Time Management Unit

Frequency

4 Times

Time consumed manually

360 Minutes

Time Consumed for automated activity

75 Minutes

Total time savings per activity

285 Minutes

Total time saved Per month

1140 Minutes

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Upcoming Schedule:

Date:
Sunday, July 11

Time:
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Automation of Deep Dive Deck for a Sector